Senior Accounts Payable Specialist

US-WI-Madison
Req No.
2017-1831
Category
Finance & Accounting
Type
Regular Full-Time

Summary of Major Responsibilities

The Senior Accounts Payable Specialist reports to the Accounts Payable Supervisor and is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions in order to ensure effective and accurate financial and administrative operations. This includes evaluating transactions for proper classification and making recommendations to supervisor for approval on proper way to handle the posting of the transactions. The Senior Accounts Payable Specialist also helps maintain the Company’s Sarbanes-Oxley (SOX) 404 compliance, and policies and procedures as they relate to the company’s ERP system and document imaging system.  

Essential Duties and Responsibilities

  • Perform day to day processing of accounts payable transactions in SAP (ERP software) and OnBase (electronic workflow) for USD and foreign currencies, to include complex invoices and situations
  • Understand procure to pay process and able to assist with troubleshooting
  • Understand Wisconsin Sales and Use tax requirements
  • Responsible for process testing
  • Prepare and process payments, including international foreign currencies
  • Research and resolve invoice and payment discrepancies
  • Reconcile vendor statements and correspond with vendors
  • Responsible for the monthly review of goods received but not yet invoiced
  • Prepare Account Reconciliations for payables related accounts in Blackline
  • Assist with 1099 reporting
  • Communicate with the AP Supervisor timely on issues requiring escalation, and proactively suggest solutions
  • Assist with developing and maintaining AP process documents
  • Support various AP process improvement initiatives 
  • Provide excellent customer service by building and maintaining both internal and external relationships
  • Adhere to accounting policies and procedures that are in compliance with applicable government regulations (SOX,GAAP, IFRS)
  • Assemble information for external auditors for the annual audit, quarterly reviews and SOX internal control testing
  • Other tasks and projects as assigned by management  

Qualifications

Minimum Requirements

  • Associate’s Degree in Accounting preferred
  • 3 – 5 years of Accounting or Bookkeeping experience required
  • Experience with SAP is strongly preferred
  • Knowledge of accounts payable, SOX compliance, bookkeeping and generally accepted accounting principles
  • Proficient in Microsoft Office Software Suite
  • Ability to interact, coordinate and communicate effectively with internal staff and external vendors

Physical Requirements

  • Ability to use computers daily in an interactive manner for extended periods of time and up to 8 hours per day
  • Ability to sit for an extended period of time
  • Ability to stand for extended periods of time and up to 6 hours at a time
  • Ability to listen and speak on the telephone and write simultaneously
  • Ability to frequently and accurately communicate with employees, customers, and vendors in person, via the telephone or by email
  • Ability to operate telephone system and computer keyboard and printer
  • Ability to lift and move up to 40 pounds on an occasional basis

LI-KE1

Exact Sciences is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. The Company’s affirmative action program is available to any applicant or employee for inspection upon request. 

If you need any assistance seeking a job opportunity at Exact Sciences, or if you may require a reasonable accommodation with the application process, please call our Recruitment Coordinator at 608-535-8841 or email jobs@exactsciences.com.

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