Distribution Logistics Associate II

US-WI-Madison
Req No.
2017-1862
Category
Manufacturing Operations
Type
Regular Full-Time

Summary of Major Responsibilities

The Distribution/Logistics Associate II will assist or lead a variety of Materials Management or Operations functions including incoming material receipt and inspection, inventory cycle counting, SAP inventory management, internal inventory requests, shipping, receiving, and distribution of goods and supplies.  The Distribution/Logistics Associate II may also lead or provide support to ongoing process development and improvements. The position will work within defined protocols and procedures and may develop and document new procedures for the department. The Distribution/Logistics Associate II reports to the Distribution Manager.

Essential Duties and Responsibilities

Shipping and Receiving

  • Receives, inspects and verifies incoming materials.
  • Follows applicable SOPs for the processing of materials in SAP and through the Receiving Inspection system. Labels materials accordingly.
  • Contacts appropriate person/department with receipt details as applicable.
  • Places materials in inventory, delivers goods or coordinates pickup of materials.
  • Troubleshoots and resolves inventory and receipt discrepancies, coordinating with procurement and finance teams for resolution.
  • Initiates freight claims process by documenting all problems noticed in the initial inspection. The documentation may include pictures, notations on Bill of Ladings, driver’s notation and notations on packing slips.
  • May initiate Non-Conforming Materials report and ensure non-conforming materials are appropriately labeled and segregated. Follows through to ensure final disposition is completed and documentation is closed.
  • Leads process improvements following the required change control processes, and coordinates activities across departments. This includes the Receiving Inspection Method form (RIM) review.
  • Facilitates shipment of outgoing materials or products through the coordination of inventory and paperwork.
  • Supports Clinical studies through the organization and completion of shipment requests. Pulls the correct inventory for use. Follows the proper WI’s and shipping guidelines for each study. Processes in SAP for shipment.
  • Packages and processes materials to be shipped in a manner consistent with IATA, DOT and International Customs regulations. Labels packages accordingly. Ensures that the proper work accompanies each shipment.
  • Calls carriers to arrange for pickups. Contacts Carrier Reps in urgent situations. Participates in the evaluation of carriers.
  • Provides training to new employees in areas of expertise.
  • Files or disseminates all receiving and shipping documents to the appropriate person/location.

 

Materials Management – support Materials Management department by:

  • Maintains inventory and associated records for raw materials, intermediates, disposables and spare parts.
  • Works with the Inventory Management department to develop and execute warehouse organization and restocking policies and plans.
  • Support inventory management in SAP.

 

Additional Responsibilities

  • Participates in projects relating to continuous improvement as an individual contributor or team member.
  • Supports and complies with the company's safety and environmental procedures.
  • Performs other related duties as assigned by management.

 

Qualifications

 

Mandatory Skills

  • Ability to accurately follow procedures with minimal direction.
  • Strong documentation skills and attention-to-detail necessary in a GMP environment.
  • Strong analytical and problem solving skills.
  • Proven ability to work effectively in team situations as well as independently.
  • Excellent oral and written communication and interpersonal skills.

 

Preferred Qualifications (optional)

  • Experience in a biotech manufacturing environment, preferably in a GMP and/or ISO13485 environment.
  • Experience with SAP.
  • Demonstrated knowledge of international shipment requirements and processes.

 

Education and Experience

  • Bachelor’s degree in Life Sciences, or related field or the equivalent combination of education and experience.
  • At least 2 years of experience in an operations role in a similar capacity strongly preferred.
  • Demonstrated experience in using basic software applications including Microsoft Office.
  • Experience with inventory management systems and MRP, SAP strongly preferred.

 

Physical Requirements

  • Ability to use computers daily in an interactive manner for extended periods of time and up to 8 hours per day.
  • Ability to sit or stand for an extended period of time.
  • Ability to lift and move up to 40 pounds on an occasional basis.
  • Some travel may be required.

Exact Sciences is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. The Company’s affirmative action program is available to any applicant or employee for inspection upon request.

 

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