• HR Administrative Partner

    Job Locations US-WI-Madison
    Req No.
    2018-3064
    Category
    Human Resources, Legal & Organization Engineering
    Type
    Regular Full-Time
  • Summary of Major Responsibilities

    The HR Administrative Partner is responsible for a variety of duties and responsibilities in support of the Vice President, HR and the Human Resources function at Exact Sciences. This position provides technical and administrative support related to a variety of areas, including managing an executive calendar, compiling and analyzing data, coordinating events and meeting logistics, functional budget processes and expense reconciliation, managing team resources and supplies and serving as a coordination point for team documentation, meeting notes and archives. This is a customer-facing position within the HR team and across the business and requires the need to manage concurrent activities and interact with individuals at all levels of the organization. Given the nature of the function, strong integrity and ability to maintain confidentiality is key to the success of the position.

    Essential Duties and Responsibilities

    • Executive support: manage the day-to-day calendar for the VP, HR; assuming central coordination for internal and external requests and proactively managing cadence for standing meetings (one-on-ones, team meetings, etc.); manage expense reconciliation & travel arrangements and other tasks as needed
    • Ownership of the HR team calendar, including coordinating logistics for broad team or sub-team meetings, offsite events, celebrations and external events (conferences, career fairs, community events etc.)
    • Drive effective record-keeping through management of a central HR communication system and note-taking; includes managing a document-sharing platform and driving the effective use of such tool
    • Assist with processes related to invoicing and budget reconciliation for the HR function; includes management of purchase requisition requests, contract reviews through legal function, invoice reconciliation & ongoing
    • Provide assistance for employee engagement events, which may include venue contracting, food and beverage coordination, entertainment & attendance tracking
    • Support team communications efforts by authoring or editing team or company-wide communications
    • Coordinate and assemble information for external auditors (upon request) for the annual audit, quarterly reviews and SOX control testing
    • Ability to use computers daily in an interactive manner for extended periods of time and up to 8 hours per day
    • Ability to sit for an extended period of time
    • Ability to stand for extended periods of time and up to 6 hours at a time
    • Ability to listen and speak on the telephone and write simultaneously
    • Ability to frequently and accurately communicate with employees, customers, and vendors in person, via the telephone or by email
    • Ability to operate telephone system and computer keyboard and printer
    • Ability to lift and move up to 40 pounds on an occasional basis

    Qualifications

    • Associate’s degree in Business Administration, Human Resources, Administrative support or a similar field preferred, or high school diploma or GED with relevant experience
    • At least five (5) years of experience working in an administrative support capacity, demonstrating progressively increasing responsibilities; Executive support preferred
    • Experience with the business travel & expense platforms & receipt reconciliation
    • Experience managing Microsoft Outlook calendars for individuals & groups
    • Highly proficient in Microsoft Excel, Word and Power Point with demonstrated ability to create presentations, draft communications & perform analyses
    • Demonstrated initiative and innovation; experience identifying needs for improvement and seeking/developing creative solutions
    • Demonstrated ability to interact professionally, coordinate and communicate effectively with internal staff and external customers
    • Well organized with extremely strong attention to detail
    • Strong, demonstrated organizational and time-management skills
    • Excellent verbal and written communication skills, as demonstrated by work samples
    • Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances
    • Strong interpersonal and teamwork skills including the ability to easily convey concepts and priorities as well as the ability to solicit feedback and inputs
    • Demonstrated ability to maintain confidentiality of sensitive employee information                              

    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.

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