• Project Portfolio Analyst

    Job Locations US-WI-Madison
    Req No.
    Regular Full-Time
  • Summary of Major Responsibilities

    The Project Portfolio Analyst oversees the activities that support the company’s most complex strategic projects by ensuring reporting and governance alignment, providing portfolio performance measurements and recommendations, and trending analytics. This position is responsible for the Portfolio’s intake, supply and demand (resource management) methods, analytics and recommendations. Reporting responsibilities includes detailed analysis, dashboards and decision support updates (KPI’s) and recommendations on a regular cadence. The Portfolio Analyst will at times provide project support to Project and Change managers.  This position reports to the Associate Director, Organization Engineering.

    Essential Duties and Responsibilities

    • Owns and administrates the project collaboration toolset including project portfolio management software and various collaboration tools
    • Develops and maintains a project risk tracking mechanism to centralize risk tracking across the company’s project portfolio
    • Drives agile governance process that maintains control and compliance but improves project team effectiveness and improves decision making
    • Assists in developing project management processes, tools and training as well as project status presentations and reports
    • Supports the strategic planning process and cross-functional business reviews to include development of in-depth analysis, executive presentations, and resource modeling
    • Owns the project idea intake process to ensure project goal and scope are clearly defined, reasonable budget and timelines are established and the project is resourced effectively to deliver the desired solution
    • Owns the resource planning process to include maintaining resource management information and resource utilization modeling
    • Generates, validates, distributes, archives and supports project management documentation and reporting collateral
    • Monitors quality assurance of project implementation across a large portfolio of business and process improvement projects by establishing, monitoring and reporting on metrics to determine whether projects meet quality, cost and schedule targets
    • Identify, recommend and implement improvements on the project management process and tools – examples:
      • Project idea intake process
      • Resource planning process
      • Project prioritization process
      • Project close-out process
      • Project portfolio management software and collaboration tools
      • Project management process, templates and tools documentation and training


    Education and Experience

    • Bachelor's degree
    • Demonstrated experience working with project and portfolio practice, including project ideation
    • Demonstrates basic understanding of project management methodology
    • Strong influencing skills; demonstrated ability to challenge and persuade, directing a group of stakeholders to the best decision
    • Solid analytical and problem-solving skills; ability to think strategically
    • Demonstrated ability to communicate complex ideas clearly and concisely as well as proven ability to effectively interface and influence at all levels of an organization
    • Moderate proficiency with MS Project as well as MS Visio, Excel and PowerPoint
    • Minimum of 2 years of experience with transactional-based continuous improvement projects

    Preferred Experience

    • PMI Project Management training
    • Experience in medical technology or related field

    Physical Requirements

    • Ability to use computers daily in an interactive manner for extended periods of time and up to 8 hours per day
    • Ability to frequently and accurately communicate with employees, customers, and vendors in person, via the telephone or by email
    • Constant walking or motion to coordinate work and interact with co-workers


    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.


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