• Recruitment Coordinator

    Job Locations US-WI-Madison
    Req No.
    Human Resources, Legal & Organization Engineering
    Regular Full-Time
  • Summary of Major Responsibilities

    The Recruitment Coordinator is responsible for ensuring the accuracy and success of critical Talent Acquisition processes, initiatives and events. The Recruitment Coordinator will be responsible for scheduling phone, onsite, open house days and technical interviews, managing the employment offer process, supporting and organizing required details to ensure a smooth onboarding process. In addition, this position will play a support role in the maintenance of various metrics, reporting activities, posting of positions to various advertising resources and other team projects.

    Essential Duties and Responsibilities

    • Create, post and update requisitions in applicant tracking system.
    • Schedule phone, technical, video, open house and onsite interviews in all locations for all levels of positions (includes direct candidate contact and coordination activities, as well as partnering with vendors as needed).
    • Act as a resource to provide information and assist candidates with booking travel, lodging and other logistics associated with the interview process.
    • Respond, route and manage inbox and calendar activities for the Jobs and Interview email boxes.
    • Work with the HR Operations team to ensure necessary information is provided for any background check related questions or data gathering requests.
    • Support the temporary employee conversion process for assigned business areas.
    • Facilitate the offer process including requests for approval, creation and sending of accurate offer information to candidates.
    • Lead day one on boarding on a rotating basis with other HR/Recruitment Coordinators and provide back up support to the HR Operations Coordinator to facilitate the new employee onboarding set up process.
    • Post and maintain career postings on external websites.
    • Provide ongoing organization & maintenance of recruitment records, interview notes and electronic records to ensure compliance with document retention & data accuracy.
    • Maintain and protect confidential data with utmost scrutiny, judgment, and care and ensure awareness of and compliance with employment regulations and laws.
    • Participate and support additional projects on the Talent Acquisition & HR Operations team as needed.


    Minimum Requirements

    • Bachelor’s degree in a business major, Human Resources preferred or equivalent work experience.
    • Ability to effectively manage multiple projects simultaneously within defined timelines and prioritize when necessary.
    • Strong commitment to providing world class customer service to internal and external customers.
    • Excellent attention to detail and organizational skills.
    • Demonstrated ability to work effectively with all stakeholders.
    • Approachable and viewed as a responsive resource.
    • Excellent communication skills, both verbal and written.
    • Demonstrated ability to maintain confidential information.
    • Understanding of email and calendaring tools.

    Desired Characteristics

    • Expert knowledge in Microsoft Outlook and working knowledge with Word, Excel and Power Point.
    • General awareness of regulations and compliance expectations related to staffing and recruiting and other HR guidance.
    • Professional experience in a fast-paced business setting with an understanding of how to prioritize work to ensure critical business needs are met.
    • Previous experience in a recruitment support role during a period of rapid business growth.
    • Experience with iCims (or other applicant tracking system).

    Physical Requirements

    • Ability to work in an office setting, operate a telephone system, and a computer.
    • Ability to flex hours as needed to support after hours recruiting events.
    • Ability to travel between office locations in Madison, Wisconsin (approximately 8 mile radius).
    • Ability to lift up to 25 lbs. as needed to support engagement, new hire and career fair preparation needs.


    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.


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