• Publications Strategy and Communications Manager

    Job Locations US-WI-Madison
    Req No.
    Medical Affairs
    Regular Full-Time
  • Summary of Major Responsibilities

    The Publications Strategy and Communications Manager will work with Medical Affairs colleagues, cross-functional teams, and external partners to manage the development, review, and submission of a portfolio of medical communications and publications relevant to Exact Sciences, Cologuard, and the company’s pipeline. This individual will work collaboratively and cross-functionally to support and enhance the objectives of the Exact Sciences company-wide and Cologuard-specific evidence generation and publication plans.

    Essential Duties and Responsibilities

    • Lead the timely and successful development, execution, submission, and publication of a portfolio of medical and scientific publications that support Exact Sciences’ evidence generation and publication plan objectives
    • Manage and ensure adherence to execution plans for all publications, including the day-to-day execution of development timelines for manuscripts, abstracts, posters, newsletters, and web content
    • Work cross-functionally to proactively track and plan for all manuscript development needs across the company, including supporting cross-functional strategy and planning efforts
    • Proactively identify and communicate setbacks or delays to all relevant parties, including escalating resource gaps and/or timelines delays
    • Work cross-functionally to develop core writing teams and partnerships with external authors, facilitate regular status update meetings with internal teams and external partners and/or authors for all publications
    • Track accountability and ensure adherence to document review cycles, in collaboration with the medical writing team, including incorporating team comments and facilitating discussions about document revision and finalization
    • Track and ensure adherence to all publication submission requirements with scientific and medical journals, including overseeing timely follow-up on all submission-related deliverables and/or reporting requirements
    • Manage relationships with cross functional teams and external stakeholders, including but not limited to vendors, authors, journals, and publishers
    • Lead the development of regular status updates for internal and external stakeholders, including leadership and cross-functional updates on publications
    • Effectively communicate and disseminate publication related information and updates to internal and external stakeholders
    • Ensure that all activities are in alignment with Evidence Generation and Publication Plan objectives
    • Ensure that publications and other documents comply with internal policies, procedures, and regulations
    • Ensure that the publication development processes and all materials produced are in compliance with current relevant guidelines, including but not limited to the ICMJE, PhRMA, and GPP3
    • Lead the development and maintenance of planning documents, templates, style manuals, policies and procedures, and meeting materials that support the Medical Affairs Evidence Generation and Publication function
    • Develop an in-depth understanding of existing products and pipeline technologies
    • Actively participate as a member of the extended Medical Affairs Evidence Generation and Publication function: including participating in publication-specific meetings and teleconferences and providing clear and timely communication to team members and cross functional partners
    • Collaborate with Medical Affairs colleagues and work cross functionally with commercial team and other internal stakeholders, such as Marking, Corporate Affairs, Research & Development, Clinical and Regulatory Affairs, and Finance/Investor Relations
    • Excellent written, oral communication, and presentation skills
    • Superb attention to detail, notably through succinct, high-quality writing and strong organizational skills
    • Proven ability to work in teams
    • Self-starter with the ability to work independently
    • Exceptional interpersonal skills and executive-level engagement
    • Support and comply with the company’s Quality Management System policies and procedures
    • Regular and reliable attendance
    • Any physical requirements
    • Ability to lift up to 10 pounds for approximately 10% of a typical working day
    • Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day
    • Ability to comply with any applicable personal protective equipment requirements


    Minimum Qualifications

    • Master’s Degree in communications, journalism or any scientific field
    • 5+ years of experience in communications or relevant scientific post-graduate experience
    • Expert knowledge of relevant publication guidelines, including but not limited to International Committee of Medical Journal Editors (ICMJE), Pharmaceutical Research and Manufacturers of America (PhRMA), and the International Society for Medical Publication Professionals (ISMPP) Good Publication Practice (GPP3) guidelines
    • Experience in managing external vendors
    • Experience in working with healthcare professionals
    • Proficient in a variety of computer software applications, including but not limited to: MS Word, Excel, Endnote, and PowerPoint
    • Ability to read, write, and speak English fluently
    • Authorization to work in the United States without sponsorship
    • Demonstrated ability to perform the Essential Duties of the position with or without accommodation

    Preferred Qualifications

    • Certified Medical Publication Professional (CMPP) credentialed
    • Experience working in a Medical Affairs capacity at a healthcare or life sciences company or consultancy
    • Strong understanding of medical terminology and statistics


    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.


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