Exact Sciences Corporation

Accessioning Assistant Supervisor

Job Locations US-CA-Redwood City
Req No.
2021-7099
Category
Clinical Lab Operations
Type
Regular Full-Time

Summary of Major Responsibilities

The Accessioning Assistant Supervisor is responsible for preparing samples for analysis, recording, and/or verifying patient’s information. They are primarily responsible for assisting the supervisors with coordinating or leading the laboratory workflow and scheduling, troubleshooting high complexity technical and non-technical problems, building effective teams, and managing projects and deliverables; as well as assigned people management responsibilities. The Assistant Laboratory Supervisor is responsible for following all standard operating procedures of the laboratory and adhering to all quality regulations while leading training initiatives and process improvements in the Laboratory.

Essential Duties and Responsibilities

  • Clean and organize common lab areas and take responsibility for all housekeeping tasks being completed on time.
  • Follow and assess established Health and Safety procedures; adhere and perform risk assessments; understand, train, and enforce safety regulations.
  • Perform 50% of bench work, such as sample receipt, order entry, specimen preparation, sample collection, and other lab activities, as directed by Laboratory Manager.
  • Unpack incoming samples as assigned.
  • Utilize Laboratory Information System (LIMS), enter orders, and print instrument work lists or other lists as required.
  • Assist the Supervisors with adequate staffing levels based on laboratory demands and coordinate task assignments/schedules.
  • Assist the management team with coordinating and/or monitoring laboratory workflow to maintain accountability for staff productivity and other quality measures.
  • Collaborate, as needed, with other departments for any new product launches, process changes, and/or regulatory/compliance changes that need to be incorporated in the laboratory training of personnel.
  • Support validation of an existing or newly developed process or technology per CAP, CLIA, and New York (NY) guidelines.
  • Ensure validation plans and summaries are written per CAP, CLIA, and NY requirements, alongside developing and /or updating the SOPs appropriately.
  • Adhere to all Quality regulations (CAP, CLIA & NY State) and ensure all training and competency forms are complete, as necessary.
  • Support evaluation of new or in-house and third-party software systems and software validation.
  • Identify relevant training needs through surveys, observations, and stakeholder feedback.
  • Monitor new hire progress and report to managers; including any deficiencies.
  • Make suggestions or recommendations to managers for possible promotions or any job changes based on competencies of laboratory personnel.
  • Participate during 1:1s, quarterly check-ins, and/or performance improvement plan meetings for staff members with the presence/lead of a supervisor.
  • Commit to continued professional development and maintain knowledge in relevant fields.
  • Audit and organize personnel and training documents as assigned.
  • Responsible for completing and documenting competency for existing and new team members.
  • Identify, develop, and participate in continuing education and staff meetings; prepare and present continuing education programs for department personnel as requested.
  • Review issue tracker and/or quality KPIs, under the guided direction of Accessioning Supervisor, to identify trends, corrective actions, and remedial actions.
  • Ensure that all equipment and instruments work properly, are maintained through preventative maintenance, and that instruments have been calibrated or verified for calibration.
  • Contribute to overall team goals while still maintaining individual output; foresees issues and overcomes obstacles to completing tasks or assignments.
  • Strong interpersonal skills, excellent listening and written and verbal communication skills.
  • Communicate timely and regularly to management, stakeholders, and staff to ensure effective change management and address potential issues in advance.
  • Ability to integrate and apply feedback in a professional manner.
  • Ability to prioritize and drive to results with a high emphasis on quality.
  • Ability to work as part of a team.
  • Ability to quickly adapt to changes and to identify ways to achieve goals.
  • Ability to consistently display a positive, patient attitude and extend respect and courtesy toward management and peers alike.
  • Ability to remain professional and composed under pressure.
  • Ability to make good judgements, sound analysis, and decision making.
  • Self-directed, result oriented, able to operate independently.
  • Ability and desire to thrive in a high-pressure, data-driven, and highly regulated work environment.
  • Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
  • Support and comply with the company’s Quality Management System policies and procedures.
  • Regular and reliable attendance.
  • Ability to work designated schedule.
  • Ability to lift up to 20 pounds for approximately 10% of a typical workday.
  • Ability to work seated for approximately 75% of a typical workday. Ability to work standing for approximately 25% of a typical workday.
  • Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day. Ability to concentrate and/or analyze data for considerable periods of time.
  • May be exposed to hazardous materials and tissue samples.
  • May perform repetitious actions using office or lab tools.
  • Ability and means to travel between local Exact Sciences locations.

Qualifications

Minimum Qualifications

  • Associates Degree in Science, Health Science, or related field.
  • 4+ years of experience working in a laboratory or similar environment (i.e., maintaining sample integrity following procedures and protocols, etc).
  • Excellent skills using Microsoft Office (e.g., Word, Excel, Outlook, etc.).
  • Excellent PC workstation skills.
  • Demonstrated ability in writing and updating procedures and SOPs.
  • Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
  • Authorization to work in the United States without sponsorship.

Preferred Qualifications

  • Bachelor’s degree in Science, Health Science, or related field.
  • 1+ years of leadership experience.
  • Experience working with LIMS.
  • Experience in laboratory training and/or training programs.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.

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