Exact Sciences Corporation

Laboratory Support Services Specialist

Job Locations US-WI-Madison
Req No.
2021-8559
Category
Customer Support
Type
Regular Full-Time

Summary of Major Responsibilities

The Laboratory Support Services (LSS) Specialist will perform their duties under the guided direction of the department supervisor or designee. This position is responsible for the resolution of test order exception issues that arise during or after the order entry process and other duties as assigned. The Laboratory Support Services Specialist will occasionally work cross-functionally both internally and externally to support issue resolution. This position will follow all outlined departmental policies, processes, and procedures to fulfill their defined role. 

Essential Duties and Responsibilities

  • Resolve test order exceptions for Exact Sciences Laboratories to facilitate punctual and accurate test ordering.
  • Utilize different exception handling queues in the Electronic Medical Records (EMR) system and third-party programs, as needed, to resolve order issues.
  • Serve as a member of project teams, as needed.
  • Merge and unmerge and troubleshoot patient account data, as appropriate.
  • Utilize file management software; including Adobe Acrobat.
  • Act as resource to team members on order entry related processes.
  • In collaboration with leadership, support cross-training of peers, and maintain turnaround time expectation for department.
  • Write processes for management and training documents to improve daily workflows.
  • Work with the specially identified Exception Handling Workflow team to ensure proper follow-up is completed for each document.
  • Work cross-functionally with other team members to establish appropriate workflows for order resolution.
  • Perform Laboratory Order Associate duties, as needed, if business warrants.
  • Complete all assigned job duties in a timely and productive manner.
  • Meet required metrics, as determined by supervisor.
  • Disciplined, self-motivated, and reliable.
  • Ability to problem solve and stay organized.
  • Ability to stay focused on a task and work independently.
  • Ability to stay motivated, keep a positive attitude, and perform quality work.
  • Ability to be punctual and complete tasks that are assigned in a timely manner.
  • Ability to adapt to changing workload and circumstances effectively; able to respond to new information quickly.
  • Ability to act in a professional manner in all interactions with members of the Exact Sciences Clinical Laboratory team, clients, and associates.
  • Excellent interpersonal skills; ability to interact and build strong working relationships with peers at all levels of the organization.
  • Excellent communication skills, both written and verbal; ability to convey process updates.
  • Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
  • Support and comply with the company’s Quality Management System policies and procedures.
  • Regular and reliable attendance.
  • Ability to work overtime, as needed.
  • Ability to work designated schedule.
  • Ability to work nights and/or weekends, as needed.
  • Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
  • Ability to grasp with both hands; pinch with thumb and forefinger; turn with hand/arm; reach above shoulder height.
  • You will be required to successfully complete an assessment showing understanding of Exact Sciences Epic processes necessary to the job functions with a score of 80% or higher. Exact Sciences will make a reasonable accommodation available, if necessary, to assist an employee with a disability to satisfy this requirement.

Qualifications

Minimum Qualifications

  • High School Diploma or General Education Degree (GED).
  • 1+ years of experience working in a medical data entry environment utilizing EMR systems.
  • Demonstrated ability to navigate multiple systems within order workflow and manipulate files into PDF.
  • Proven ability to solve complex problems related to overall workflow processes.
  • Demonstrated understanding of HIPAA Laws.
  • Proficient in multiple computer systems; including Microsoft Office Suite, Excel, Epic, and Onbase.
  • Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
  • Authorization to work in the United States without sponsorship.

Preferred Qualifications

  • Demonstrated understanding of laboratory terminology.
  • Demonstrated understanding of medical terminology, medical billing, and insurance terms.
  • Experience using Adobe Acrobat.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.

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